|
Ormiston State School
P&C General Meeting – Wednesday 16th September August 2009
Open
Meeting opened at 6.35 pm
Attendees: Leesa Cavanagh, Debbie Shannon, Tracey Zeleznik, Allison Brawn, Taryn Collins, Jenny McKendry, Col Parkes, Deb Burdfield, Becki Banner, Debbie Nixon, Wendy Bolgary
Apologies: Stellina Popplewell, Sally Carmichael, Adam Carmichael, Di Deverson
Minutes
Previous minutes distributed and confirmed as correct.
Moved by Taryn Collins
Seconded by Jenny McKendry carried
Business arising from previous minutes
Trolley discussed at previous meeting yet to be purchased. This will be done by Tracey and Leesa closer to distribution of book packs. No other business.
Correspondence
Points to note: A list of the correspondence incoming and outgoing for this month was tabled. Correspondence was made available for viewing. (Copy of list kept on file)
Business arising from correspondence
Points to note: We received an email from a parent regarding headlice being a problem in the school. It was discussed and addressed as an ongoing problem. Jenny McKendry will review the school policy, and make mention of this in the first newsletter for Term 4.
A letter from the Bayside Restorers was received stating the dates they would like to book the school’s facilities for next year. It was discussed that we will organise a small sub-commitee to get together this year and work through ways to better supply the Bayside Restorers with their main event and ours the ‘Car Swap’. We already have some new ideas and expect March 2010 will be a successful year. Meeting to be held in early November. Date to be confirmed.
Moved by Taryn Collins
Seconded by Deb Burdfield carried
Treasurer’s Report
Allison Brawn presented July and August treasurer’s report (copy of reports kept on file)
Moved by Allison Brawn
Seconded by Taryn Collins carried
Fundraising Report
Points to note:
Pizza and Popper Day – held 28th August raised a profit of $435.00. This was a successful and easy fundraiser. Thanks to all who assisted.
2010 Bookpacks – Tracey Zeleznik presented the final information and figures for 2010 bookpack lists to go out to students. With the exception of a few small items which were queried and need to be checked with the suppliers and our teachers, all were in favour of the lists and copies will be sent home with families early in Term 4. Thank you to Tracey for all of her efforts.
Chocolate Fundraiser - A big thank you to Leesa for her tireless efforts. Minor prizes have been distributed to all families who sold at least one full box of chocolate. Bicycle prize has been ordered and will be delivered asap to winning student, Blake Wallis.
The final profit for this fundraiser is $9699.80.
Some amounts still outstanding. Agreed that after writing letter to parents and general communication that these amounts may not ever be recovered. P&C and School Administraion (Jenny McKendry) agree that the amount unpaid was reasonable in the circumstances. A strictly confidential list of non-returning families may be held for future reference with regards to similar fundraisers.
Motion: To accept $9699.80 as the final profit figure for the fundraiser, with any outstanding amounts remaining due from families to be recognized as an expense of the chocolate fundraiser.
Moved by Taryn Collins
Seconded by Deb Burdfield
All in favour. Carried.
Tuckshop Report
Points to note:
Tracey presented the report (copy on file)
Convenor’s wages - Still looking into the figures. Held over until next meeting.
New Menu for Term 4. Copy of agreed items to be added and deleted noted in tuckshop report (on file).
Tuckshop profitability - Allison to prepare some figures and report on profitability of tuckshop before next meeting if time permits.
Uniform Shop Report
Uniform Convener, Jodie Thomas, was not present. Report carried over until next meeting.
Parent Network Report
There was no new information to report, although all agreed it has been an active group and well worth the time and co-ordination it involved to set up.
Grants Report
We are currently not applying for any Grants. Jenny McKendry has sourced a company who write up the Grants for you. Suggested that we organise a meeting with the company to discuss this further for 2010. (Jenny McKendry to contact company.)
QCPCA Report
Report presented by Leesa (copy kept on file)
Leesa attended the State Conference in September (as a guest of Met East QCPCA). Leesa attending monthly meetings with QCPCA on behalf of our P&C. Leesa will report any relevant information to meetings as required.
Principal’s Report
Jenny McKendry reported (copy on file)
All reports:
Moved by Taryn Collins
Seconded by Deb Burdfield carried
New Business
Past Students and Teachers Event – After discussions, the P & C have made the decision that this is not an event which they will co-ordinate, although happy to help. (Leesa to send a letter responding to Jacqueline Hardcastle’s letter to the P&C, advising her of the decision.)
Pizza & Popper day - TBA for Term 4. Held over until next meeting.
Christmas Raffle – Donations for Christmas raffle prizes (hampers) to be requested through school newsletter from November.
Upcoming Events:
Coffee Afternoon – Friday 9th October, from 2.30pm. Get-together for school parents and families. Using the tuckshop kettle and the P & C’s tea, coffee and biscuits. If successful, to be added as a regular event on the school calendar. Invitation via list of events in school newsletter. (Leesa to arrange)
Farewell to teacher Lyn Brown - Friday 23rd October, at 10.30am followed by a morning tea. P&C to purchase a gift for Lyn on behalf of school community. Approved expenditure up to the value of $50. School to provide morning tea. (Leesa to arrange.)
PREP 2010 Welcome to School - Thursday 19th November. P & C to provide morning tea and have the relevant P & C information ready to be distributed (either on the day or when information packs are sent out to new families). (Leesa to arrange.)
2009 Showcase Concert - Wednesday 2nd December, at 5.30pm. Venue Thornlands SS Hall. P&C to provide light refreshments. Suggested that sandwiches, cheese and cracker boxes, chips, biscuits, drinks and tea and coffee be on offer. These can be prepared in advance at school, and delivered to the hall for sale. It was agreed that no hot food will be offered.
Parade of Excellence - Wednesday 9th December. Thank you to volunteers and Year 7 Graduation. P & C to provide a medal. (Leesa to arrange.)
Moved by: Taryn Collins
Seconded by: Allison Brawn carried.
Registration of New Members to the P&C
Application received from Beck Banner and Debbie Nixon for membership.
Moved by: Taryn Collins
Seconded by: Allison Brawn
All in favour.
Welcome Beck and Debbie
General meeting dates
Next meeting date: Monday 26th October at 6.30pm
Meeting closed
Time: 8.40pm.
Minutes endorsed as true and correct (date) _26.10.09
President’s signature: Leesa Cavanagh (signature on file)
|
