ORMISTON STATE SCHOOL P&C GENERAL MEETING MINUTES

Date: 23 March 2009

1. Open - Meeting opened at 7.40pm

Attendees: Robyn Hodges, Tracey Zeleznik, Danelle Moores, Col Parkes, Leigh Garland, Stellina Popplewell, Leesa Cavanagh, Taryn Collins, Deb Burdfield, Gale Morrison, Kim Ibbott, Barry Fanning, Jenny McKendry, Deb Mundy, Sally Carmichael, Colleen von Stein

Apologies: Allison Brawn, Maria White

2. Minutes

Previous minutes distributed and confirmed as correct.

Moved by Deb Burdfield
Seconded by Jenny McKendry

3. Business arising from previous minutes

Mother’s Day Stall for this year is being organised by Danelle Moores. Danelle, with a small group of parents, will be buying enviro bags and helping students decorate them. $3.00 is to be charged to students for each bag. All thought this was a fantastic idea, bringing in a more personal touch to the stall. Danelle was thanked for her efforts in organising and running the event. Date to be confirmed. Danelle to purchase enviro bags and items required. Up to $500 approved to be outlaid for this event (400-500 bags to be purchased, plus decoration, etc.). Receipts or invoices to be made available to P&C for payment.

Moved by: Deb Burdfield
Seconded by: Jenny McKendry

4. Correspondence

Points to note: A small amount of correspondence for this month, mainly information on the QCPCA Skilling Day which will be attended by some committee members. Leesa to RSVP to event.

5. Business arising from correspondence

Points to note: No business arising.

6. Fundraising Report

Points to note:

Bayside Restorers Car Club CarSwap – 29.3.09 – Event planning is well underway. More volunteers required. Float of $1790 has been ordered. GP Security to collect monies. QCPCA event advice has been completed. BBQ’s to be checked. Power for Saturday required for event. (Catering information and costings presented and copy on file.) All outlays and invoices to be refunded/paid upon receipts.

Wine & Cheese Night – 1.4.09 – Event planned as a celebration of the airconditioning in the library on 1.4.09. An invitation to go out in the school newsletter asap. Cost per head to be charged $5.00. Wendy Boglary to be invited as a ‘special guest’ (non-paying). Colleen to complete task. Up to $50 approved to be outlaid for this event (in addition to cover charge). Receipts or invoices to be made available to the P&C for payment or refund.

Easter Raffle – 9.4.09 – Prizes have been purchased and donated. Prizes to be displayed in the office. Tickets to be sent home this week. 50c per ticket. Book of 5 tickets per student. Raffle to be drawn at Easter Bonnet Parade, Thursday 9.4.09 at 2.40pm. Leesa and Colleen to complete task. Up to $100 approved to be outlaid for this event. Receipts or invoices to be made available to the P&C for payment or refund.

Morris Minor Car Rally – 12.4.09 – Event planning is well underway. Catering number yet to be advised. Menu has been confirmed. Costings to take place. Initial outlay may need to be made, however this is a no-cost, full profit event. Request has been made for club to pay for meals in advance. Receipts or invoices to be made available to the P&C for payment or refund.

Post-event reports to be included in treasurer’s report or fundraising report at next meeting.

Moved by Colleen von Stein
Seconded by Taryn Collins

7. Treasurer’s Report

Maria White resigned as treasurer today (prior to AGM). Maria was not in attendance and no treasurer’s report was tabled. It was moved that this report to be postponed and moved at the next meeting.

Moved by Barry Fanning
Seconded by Gale Morrison.

8. Tuckshop Report

Points to note: Tracey presented the tuckshop report (copy tabled at meeting and held on file). With special mention requesting a back up person to be trained to fill in for Tracey on possible days when she is unable to run the tuckshop due to illness etc.
Taryn and Danelle mentioned they could be a fill in for Tracey although they would need some training.

Suggestion that Tuckshop sub-committee may need to be re-formed. Tracey to speak with her current volunteers and report back on this at next meeting.
Tracey advised that there is a food skilling supervisor’s course which is required to be undertaken by ‘someone’ at the school regarding food handling. It was agreed that Tracey should find the full information regarding this and book in for the course. The P&C are to pay for the course, and Tracey is to be paid a wage on the day of her attendance.
Tracey requested okay to purchase new plastic tubs for tuckshop orders for each class. Up to $200 approved to be outlaid for this purpose. Receipts or invoices to be made available to the P&C for payment or refund.

Moved by Tracey Zeleznik
Seconded by Stellina Popplewell

9. Uniform Shop Report - no report

10. Parent Network Report - no report

11. Grants Report - no report

12. Principal’s Report - Barry Fanning presented the Principal’s Report (copy tabled at meeting and held on file).

13. New Business

- Barry addressed the Sun Safe Policy, assuring parents that this matter is taken very seriously within the school, and that the school takes pride in following the rules which are set out by Workplace Health and Safety. Copies of the policy are available at the office.

- Barry congratulated parents on the wonderful display of children wearing the full school uniform correctly and he expressed how delighted he was to see so many children proudly wearing the Ormiston State School uniform.

- Deb Mundy asked whether the school had a “buddy system” in place for younger students to be teamed up with older students. Barry advised that this system was not in place, as at present the Prep students are kept separate from the general school population. The students do ‘naturally mix’ in places such as the library and computer lab, and this seems to work very well.

14. Registration of New Members to the P&C - Not applicable.

15. General meeting dates - Next meeting date: Monday 27 April, 6.30pm

16. Meeting closed - Time: 8.40pm.

These minutes have been confirmed as correct at meeting 27.4.09.