Ormiston State School
P&C General Meeting
- MINUTES

Date:  27th April 2009

Open

Meeting opened at 6.35pm

Attendees: Leesa Cavanagh, Leigh Garland, Col Parkes, Barry Fanning, Wendy Boglary, Tracey Zeleznik, Jenny McKendry, Danelle Moores, Allison Brawn, Taryn Collins, Sally Carmichael, Adam Carmichael, Debbie Shannon

Apologies: Gale Morrison, Deb Burdfield, Nikki Shambrook, Debbie Mundy, Stellina Popplewell

Minutes

Previous Minutes distributed and confirmed as correct. 

Moved by Taryn Collins 
Seconded by Col Parkes

Business arising from previous minutes

Mother’s Day Stall for this year is being organised by Danelle Moores. The children can decorate an enviro bag for Mum, Grandma etc. The cost for these has changed slightly due to more work and decorations involved in the older years’ bags to that of the younger ones.
Prices to be charged $3.00 for Prep-Year 3 & $4.00 for Year 4-7. Information will go out in the newsletter on Tuesday 28 April and decorating will start the following week.

Moved by: Taryn Collins
Seconded by: Allison Brawn

Correspondence

A list of the correspondence for this month was tabled.  Correspondence was made available for viewing.  (Copy of list kept on file)

Business arising from correspondence

Points to note:

Cancer Council – Australia’s Biggest Morning Tea – It was decided that we would not co-ordinating this event.

Capalaba Central Scholar Dollar initiative – we have advised our interest and await further information.

QCPCA survey – this has been completed and returned (no copy, as on-line completion)

Bayside Restorers letter – 2010 CarSwap will be held in March 2010.

LifeBalance Taxation Services – A request was received for the P&C’s audit to be used as a sample of their work.  The request needed to be replied to by 21.4.09 and as a result no permission was given for use of our records.

Moved by Taryn Collins
Seconded by Allison Brawn

Fundraising Report

Points to note: Leesa tabled report.  (copy of report kept on file)

April’s events - completed (see Fundraising report for more detailed information)

29.3.09 – Bayside Restorers Club CarSwap - A great success raising funds over $4500.00. All agreed that we could enhance sales for the next year. Providing some different items and selling some food from the oval.

1.4.09 – Wine & Cheese (not for profit evening) - Great night, for the short notice. Would look into running a similar night again.

9.4.09 – Easter Raffle - The raffle was well-received and appreciated by families.

12.4.09 – Morris Minor Club Car Rally - A successful event. Although, would hesitate catering for this again on Easter Sunday.

May’s Fundraising Events (Fundraising report for more detailed information)

Car Boot Sale - proposed for Sunday 21 June open 7am. We will put a notice in newsletter first to see the response. P & C will charge entry and cater for this event.  Leesa will move forward with planning and co-ordinating this event.  Information to be placed in newsletter asap.

Pizza & Popper Meal Day - proposed for 5 June for the whole school.  Leesa presented costings and event was approved on this basis.  Leesa to check with another pizza company to compare price.  Notices to go home to parents 2 weeks before date.  Information to be placed in newsletter asap.

Chocolate Fundraiser - All were in favour to look at this in the near future. Discuss for the next meeting.

Moved by Taryn Collins
Seconded by Col Parkes

Treasurer’s Report

Allison Brawn presented the treasurer’s report (copy of report kept on file)

Moved by Allison Brawn
Seconded by Col Parkes

Tuckshop Report

Points to note:

Tracey presented the tuckshop report (copy of report kept on file)

Tracey & Danelle attended the QAST & Canteens 2009 Expo and had a great time, bringing back lots of new ideas for the tuckshop menu. Tracey and sub-committee members are planning a new menu ready for week 4. See the report for more details.

Moved by Tracey Zeleznik
Seconded by Taryn Collins

Uniform Shop Report

Points to note:

Danelle Moores presented the report (copy of report kept on file)

Approved to purchase a digitally printed school emblem for approx $65, making a much clearer picture on the uniforms.  The size 4 jumpers in stock which do not have the school emblem are to be embroidered. 

Moved by Danelle Moores
Seconded by Jenny McKendry

Parent Network Report

Points to note:

A letter was sent home to families requesting Class Representatives for each class. The P & C would like to have a morning tea for the Representatives to offer support and information. It was approved to spend approximately $50 for this occasion.  Date to be confirmed.  Information to be placed in newsletter asap.  (copy of letter kept on file)

Col will work with Sally and Leigh regarding the planning for workshops and information sessions, once the CPR group had been formed and organised. 

Moved by: Allison Brawn
Seconded by: Leigh Garland.

Grants Report

Points to note:

Danelle is looking into the Community Gambling Grants Fund to see if we qualify. The Redlands Council Grants will be on offer from mid July 09.

Principal’s Report

Barry Fanning presented the principal’s report (copy of report kept on file)

New Business

Family Contribution Scheme - Agreed that this letter should go out again this year, although Leesa and Jenny McKendry to reword the letter before sending it out.

Queensland Day Celebrations – The first week of June is Education Week, and also Queensland Day Celebrations are being held.  It has been suggested that the Pizza and Popper day in this week will be the P&C’s ‘special event’ for the week.  There are many other special school activities planned for students.

Past Students and Teachers Day - suggested that someone who was previously involved in these events might like to organise another for this year.  Leesa will speak with former attendees regarding organising this event, and report at next meeting.

Student Council - Leesa to attend the next Student Council Meeting to offer P & C support if needed. Will report back at the next meeting.

Tuckshop Convenor’s Employment - Danelle asked if the P & C could look into paying the Tuckshop Convenor - Tracey Zeleznik - more paid hours per week. Currently the agreement is for 10hrs paid work and 10hrs volunteer. Leesa explained the P&C would be happy to look at all the figures and consider whether the P & C could afford to do this.

Tracey to compile figures for next meeting.  Discussion to occur at next meeting.

Registration of New Members to the P&C

We welcomed Debbie Shannon as a new member and re-newed members Stacey Richards & Nikki Shambrook.

Moved by: Taryn Collins
Seconded by: Sally Carmichael

General meeting dates

Next meeting date: Monday 25 May, 6.30pm

Meeting closed

Time: 8.35pm

These minutes have been confirmed as correct at meeting 25.5.09.